OFFICE OF THE SELECTBOARD

Town of Halifax, Vermont

SPECIAL MEETING MINUTES

January 25, 2014

Call to Order

The meeting was called to order at 8:32 am at the town office.  Board members in attendance were Lewis Sumner, Earl Holtz and Edee Edwards.  Others present were Jessica Bruno and Patricia Dow.

Community Block Development Grant

Edwards reported that the grant for post Irene disaster planning needs a full review from the Selectboard. Jim Matteau from WRC has provided a copy for review.

Selectboard Budget FY15

The Selectboard reviewed and updated the FY15 Selectboard budget.

The group reviewed and discussed the following:

-Audit requirements for bonding. Dow confirmed that the consecutive audits we will have in place should be sufficient.

-Reserve account for unspent health insurance dollars for the town clerk. Dow confirmed that she should be able to put this money into a reserve account.

-The group discussed putting the salary increase for the town clerk as a separate warning.

Annual Town Meeting Warning

The warning for the annual town meeting was drafted.

There was a discussion about creating a fund balance funded by budget surplus.

The group discussed the potential for adding an additional officer election for a Whitingham Library Trustee but they are waiting for something in writing.

There was a discussion about audit requirements. Dow believes the dollars spent regardless of when the reimbursement is received, determines the need for an audit. Dow will confirm.

There was a discussion about an article regarding mailing the town report.

Follow up items:

-Edwards will contact Holden Engineering and find out if they will be present at the bid opening on Friday.

-Sumner will follow up with the Halifax Historical Committee to find out the amount of loan they are asking the town to forgive.

Other Business

Edwards presented a letter to the Halifax postmaster regarding their position on sanding which was reviewed, signed, and mailed.

Adjournment

The meeting was adjourned at 11:48 am.

Respectfully submitted,

Jessica Bruno

Selectboard Secretary