OFFICE OF THE SELECTBOARD

Finance Committee

TOWN OF HALIFAX, VERMONT

SPECIAL MEETING AGENDA

APRIL 26, 2023

12:00 AT THE HALIFAX TOWN OFFICE

You can join the meeting here:  

https://us02web.zoom.us/j/83140976854?pwd=dFFkWE1tdk84VjFGc1RZODJvM2NjUT09

Meeting ID: 831 4097 6854

Passcode: 793307

You can dial in using your phone: +1 646 876 9923 US (New York)

Dial *6 to mute/unmute on telephone

COVID-19: Masks are strongly encouraged for everyone.  If it’s possible you’ve been exposed or are symptomatic, please stay home.  To help in that regard, the SB provides a remote means of public participation.  However, the Open Meeting Law only guarantees the public’s right to participate if they attend in person and therefore, the SB may continue with a scheduled meeting even if technical difficulties develop.

CALL TO ORDER

CHANGES AND ADDITIONS TO THE AGENDA

APPROVAL PREVIOUS MEETING MINUTES

  • April 21, 2023 – Special meeting of the Finance Committee of the Selectboard

OLD BUSINESS

  • Review Q3 Financial Statements
  • Review proposed amendment to Finance Committee Description (attached) for Selectboard’s consideration

NEW BUSINESS

  • Discuss roles and responsibilities of the elected/appointed Auditors
  • Review Audit Management Letter Comments

OTHER BUSINESS

HEARING OF VISITORS

ADJOURNMENT

 

See also:

Town of Halifax

Finance Committee Description

As approved by the Selectboard 4 April 2023

 

Title – the title of the committee shall be the Selectboard Finance Committee

Membership – The committee shall consist of at least two members nominated by the Selectboard, with at least one of the committee members being a sitting member of the Selectboard.

Duration – The committee shall be active for a period from the date of its first meeting to the first Selectboard meeting after Town Meeting. It may be extended every year for an additional one-year term by the Selectboard.

Charge – The Finance Committee shall be responsible for the following:

  • Assess the Town’s financial policies and recommend changes or additions to the Selectboard
  • Review the Town’s quarterly financial statements, received from the treasurer, and make a report to the board on the committee’s assessment of the quarterly financial statements
  • Engage with the Treasurer on all matters relating to the town’s financial policies including, but not limited to:
    • Accounting policies and procedures
    • Financial reporting matters
    • Audit findings and recommendations
    • Preparation and dissemination of audit reports

PROPOSED ADDITION FOR DISCUSSION:

  • Engage with the Treasurer and the Highway Commissioner regarding preparations for the 1st draft presentation of the FYE 2025 Town Budget