Town of Halifax, Vermont



October 22, 2011

Call to Order

The meeting was called to order at 12:35 PM.  Board members in attendance were John LaFlamme, Lewis Sumner, and Edee Edwards.  Others in attendance were Ray White, Jesse Boyd, Orrin Isles, Nathan Isles, and Board Secretary Phyllis Evanuk.

Mr. LaFlamme advised that this meeting was to review and approve bids for Debris Removal.  He advised that they also had bids for blacktop reclamation.

The three bids for Debris Removal were:

Ray the Countryman                           $14,886.

Bartlett & Boyd                                  $13,800.

Commonwealth Construction             $23,669.

Ms. Edwards moved to award the Green River Road debris cleanup as outlined in the request for bid #10004-a  to Bartlett and Boyd Excavation.

            Mr. Sumner seconded the motion which carried 3-0.

Mr. Boyd advised he planned to start the removal on Monday, October 24th and expected to have it completed by the end of the second week of November (the 12th).

The two bids for blacktop reclamation were:

Lane Construction                  3.80 per square yard                $110,618.

Allstate Asphalt Inc.               1.49 per square yard                $  48,425.

Ms. Edwards moved to award the blacktop reclamation bid to Allstate Asphalt Inc. barring any issues brought up by the Road Commissioner who is not at this meeting.

            Mr. Sumner seconded the motion which carried 3-0.

Regarding the temporary Wineburg Bridge specifications Ms. Edwards advised that at the last meeting they agreed to have it put out to bid, and ask Mr. Rafus to do the specs.  She advised that it is her understanding that Mr. Rafus is not comfortable doing that.

Mr. Sumner advised he had spoken with Mr. Rafus who told him he isn’t an engineer and he doesn’t want to spec the bridge. He then went on to describe the specs that Mr. Rafus would recommend if he was doing it.  Basically it was concrete block abutments, steel stringers, and treated wood deck and treated wood railings.

Mr. LaFlamme advised that when he talked with Mr. Rafus he said he doesn’t have time to do it.

Ms. Edwards advised she would like to see the bid request include design/build so that the bidders present their specs for the bridge.  She also asked questions regarding the need for the hydraulic study and permits for a temporary bridge.

Mr. LaFlamme advised that the FEMA engineer who had come to the last meeting recommended that the study would be needed for a permanent bridge, and could be beneficial for a temporary one but wasn’t required.  Regarding permits, he was not sure, but they will check.

A discussion between the Board members and the contractors present followed.

Mr. LaFlamme advised that he had drawn up a design for the bridge, and he offered it for use as a starting point in developing the specs for the bridge.  He advised he offered this for the purpose of helping the town and to save money.  He advised he felt this might help.

After more discussion it was generally agreed that the burden of design should be on the contractor to relieve the town of liability.  The specs in the request could include basics, concrete block, steel, treated wood deck and rails that would give the contractor direction.

Ms. Edwards moved to instruct our Purchasing Agent to immediately put out a bid for a design/build of a temporary bridge at an existing location on 438 Brook Road in Halifax, Vermont to include concrete block abutments below water level with steel supports and treated wooden deck and railings.  Rip rap will also be required up and down stream and on all sides of the abutments. The final structure should be 24 inches higher than the former structure and at least 12 feet wide.  The bridge should meet all state bridge specifications.  Removal of old bridge debris shall be included. Strongest consideration will be for bidders who can complete the work by November 23, 2011but all bidders must be able to complete the work by not later than November 30, 2011.   Bids are due by 5:00 PM on November 1, 2011.

            Mr. LaFlamme seconded the motion which carried 3-0.

A short discussion of the hydrology and design/build bids followed.  It was generally felt that the bids should be separate for each bridge to avoid the “bulk” bids that had been submitted before.  It was also agreed that a hydrology study for the Wineburg Bridge should be done in preparation for a permanent bridge in the future.



The meeting was adjourned at 1:53 PM.

Respectfully submitted,

Phyllis H. Evanuk