OFFICE OF THE SELECTBOARD

Town of Halifax, Vermont

SPECIAL MEETING MINUTES

March 17, 2014

Call to Order

The meeting was called to order at 7:08 pm at the Halifax Fire Station.  Board members in attendance were Lewis Sumner, Earl Holtz and Edee Edwards.  Others present were Jessica Bruno, Bill Hendricks, Sean Dupris, Jeff Longe, Danny Longe, Dave Wright, Alan Ashcroft, Wayne Courser, Jerry Fairbanks, John LaFlamme, Andy Rice, Malcolm Sumner, and Ross Barnett. This was a regular meeting night of Halifax Fire Company, Inc.

The purpose of the meeting was for the Selectboard to discuss the business relationship between the town and Halifax Fire Company, Inc.

It was noted that the town, through the Selectboard budget, pays for the fire company property & casualty insurance and DSL connection. Edwards, Holtz, and LaFlamme discussed creating a memorandum of understanding outlining which organization pays for which expenses, listing any equipment that may be shared and who is responsible for replacement in the future etc. Having a written agreement in place is meant to clearly outline the business relationship between the two organizations as part of any standard business practice. Although the fire department was not particularly interested in having a formal written agreement, the Selectboard will draft a memorandum and forward to the fire department trustees for review.

Edwards noted that she went to a drill in Guilford for catastrophic exercises and inquired what the mechanism is to notify the Selectboard or Co-EMD’s in case of a multi-agency emergency. Ross replied that if resources are not available through the fire department, they go to the EMD’s who should notify the Selectboard.

Edwards notified the fire department about the proposal for a quarry at the Dennison property off of Jacksonville Stage Rd. The Selectboard will be responding to their attorney regarding municipal impacts. Act 250 should be addressing many of the concerns. The fire department and emergency response organizations should think about communication and equipment needs.

Hearing of Visitors

None

Adjournment

The Selectboard left the meeting at 7:50 pm.

Respectfully submitted,

Jessica Bruno

Selectboard Secretary